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Office Coordinator

Office Coordinator

Lifesum gives people personalized navigation for health and lifestyle improvement. By tapping in to mobile sensor technology and combining it with passion for design and applied psychology, we try to create delightful user experience that improves peoples lives.

Job description 

We're looking for an Office Coordinator to join our team in Stockholm. You will be a key person in making sure the Lifesum office is a great place to be for your colleagues and our visitors. We are looking for you who are structured and like administrative tasks, as well as having a strong doer mentality with lots of energy. You will need an outstanding service-mindedness, interpersonal and organizational skills and a can-do-attitude. 

Of course we would be even happier if you have a great interest in either health & fitness or food.

  • You want to make the Lifesum office a great place to spend our days at
  • You pay attention to detail and work proactively 
  • You make sure we have all the office supplies needed and negotiate and manage supplier contracts (coffee machine, cleaning services, office supplies etc)
  • You organize and prepare internal and external events (team meetings & activities, after works, board meetings, recruitment events etc)
  • You help employees with on-boarding, especially employees moving to Sweden from within and outside the EU
  • You help arrange/book travels, meetings and appointments
  • You are a great example and set a positive office culture

If you would find additional tasks interesting, the role might also include assisting in different tasks within Finance, HR or management.

What we expect from you 

  • 2-3 years of experience as an Office Coordinator or comparable position
  • Being a people person with strong organizational, administrative and communicative skills
  • Positive, energetic, and self-motivated
  • Detail orientated
  • Ability to work outside of normal office hours from time to time
  • Good if you have some experience with assisting in relocation of employees
  • Swedish and English is required, additional language is a plus

What you can expect from us

There’s a few things about Lifesum that you might not know:

  • Passion. Actions speak louder than words ever have. Every day, Lifesummers show the passion and dedication that has seen us climb to the very top. Our including culture encourages experimentation, helping us all learn and grow.
  • Trust. We built or culture upon trust, which means more freedom to suggest, champion and lead. This also means far greater personal responsibility - and we wouldn’t have it any other way. It works because we trust each other.
  • Diversity. Including more than 20 nationalities, we enjoy a rich mix of cultures, world views and working styles - this is more than your average tech gig: these different perspectives make sure we’re solving the right problems.
  • Balance. We want you to be happy - so go ahead! Talk food and health, exercise with others, live life and most of all, laugh! Learn what works for you and use that to help everyone.

If you think this sounds exciting, we'd love to hear from you and get to know you. Send us your resume right away and please tell us why you are interested in this particular position and why Lifesum is the place you want to be your next workplace. 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of sex, transgender identity or expression, ethnicity, religion or other belief, disability, sexual orientation, or age.

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Dynamic, inspiring, always learning

Lifesum is a hub of energy and excitement, with new developments and updates everyday as we evolve alongside the tech industry. Where there's less hierarchy, there's more autonomy & collaboration. 


Stockholm location, global culture

We’re a team of some Swedes, some German, some Icelandic, some Aussies, some Brazilians, some Americans…the list goes on. We come from over 20 different nationalities, but most importantly we’re a team. We work collaboratively; always focused, having fun, and remembering that we need each other in order to create something of real value.

To date the app has over 30 million registered users with new people joining daily. It’s important to us that as we grow - both as a company and as a team - our culture and office remains a place of collaboration, fun, creativity and great work.

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